Last post I wrote about on 4 ideas to get though your inbox. It’s not enough to just clear it out. Once your inbox is a manageable size, it’s important to have maintenance steps to keep it that way.
Believe me, with practise you’ll be a pro and you’ll feel on top of it.
Decide what to do with the email immediately.
No more deferred decisions. When going through your emails, decide to do something with it. The first time you open it.
Delete it – basic information or junk? Delete it straight away. Add it to your ‘spam’ list if you never want to see emails like this again. Or unsubscribe if it’s a subscription.
Delegate it – not a task you need to do? Forward it to the necessary person. Worried about them not getting back to you? Put a reminder in your calendar (or on your To Do List) to follow up with them before the due date.
Do it – reply immediately if you can. If not, add it to you To Do List and then delete it.
Decide to unsubscribe from emails you don’t look at anymore.
If you ‘might read’ them when you have time set up a folder for ‘newsletters’. Then set up an autoforward to that folder.
Create an email digest
In Hotmail and gmail accounts, you can add these newsletters to a daily digest by using a free program called Unroll.Me. I’m sure there’s others but this is my ‘go-to’ program. It will roll whatever email you want into an email digest. That is, one email, with all of your selected emails listed with a small snippet. It’s so much easier getting one ‘junk’ email a day instead of twelve or more. I find that I just glance over it and only click and read those that really interest me. On busy days I simply delete the whole email.
This is a screenshot of Unroll.Me. It shows how it rolls the two subscriptions received into a digested email for that day. It makes it quick and easy to view multiple emails at once, allowing you to click through to those you’re interested in reading.
There is also one called Sanebox that might help you out. It works by moving unimportant messages to another folder for you. It works with every email service but it’ll cost you money. Unroll.Me is currently free.
Make sure you delete things regularly. If you can consistently follow these tips you’ll be a lot less stressed.
Why not hop into your email box now and try these tips?